HBC Pre-K Program Assistant Job Description

Reports To: Preschool Director
Employment Type: Full-Time (40 hours per week)
Send Resume to: Lindsey Rogers,HBC Pre-K Director

Position Summary

The Program Assistant supports the daily operations of HBC Pre-K by providing administrative, clerical, classroom, and customer service support, all in a manner that reflects and upholds the school’s faith-based mission and values.This individual serves as a point of contact for families and visitors and helps create a warm, welcoming, Christ-centered environment for children, families, and staff.
 

Key Responsibilities

• Front Office & Family Engagement
• Greet families, students, church members, and visitors with warmth and professionalism
• Answer and direct phone calls and emails in a timely manner
• Assist in communicating school announcements, newsletters, and updates to families.
• Maintain confidentiality while demonstrating compassion and discretion
• Enrollment & Records Management
• Assist with processing student registration, enrollment, and tuition agreements
• Maintain accurate student files, attendance records, and health/immunization documentation
• Ensure compliance with state licensing and church policies
• Assist with maintaining background check and staff credential records
• Financial & Administrative Support
• Assist with tuition billing, payment tracking, and receipts
• Order and manage office and classroom supplies
• Maintain organized and confidential financial records
• Ministry & Program Support
• Support planning and coordination of chapel services, holiday programs, and special events
• Assist with communication regarding faith-based activities and celebrations
• Support teachers with administrative and classroom needs, including copying, material preparation, scheduling, small group instruction, and supervising bathroom breaks.
• Promote and uphold the preschool’s Christian mission and values in daily interactions
• Faith & Character Expectations
• Demonstrates a personal commitment to Christian values
• Supports and respects the mission and statement of faith of the preschool/church
• Models Christ-like behavior in interactions with children, families, and staff

Skills & Competencies

• Warm, welcoming, and service-oriented attitude
• Strong multitasking and time-management skills
• Detail-oriented and dependable
• Comfortable working in an environment with young children
• Work Schedule
• Monday–Friday, 9:00-5:00
• May include occasional evening school events
   

Qualifications

• High school diploma required
• 1–2 years of administrative experience (school or church setting preferred)
• Minimum of 2-3 years working with children preferred
• Proficiency in Google Workspace
• Strong organizational and communication skills
• Ability to handle confidential information with integrity
   

Required Documents:

• Copy of College Transcript (If applicable)
• Cover letter
• Current Resume
• 3 Signed Letters of Recommendation 
• Must possess a valid  driver’s license